• Shrink text
  • Enlarge text
  • Mail this page

Our Unique Planning Process

 

The following is an overview of our process at Herb Chavers, a Professional Law Corporation, namely, the Initial Consultation Meeting, the Plan Design Meeting, Signing Meeting, and Integration of Assets Meeting (if applicable).


Preparation For Our Initial Consultation Meeting.  In our Welcome Letter, a questionnaire was enclosed, which we ask you to complete as much as possible, and to bring with you to the Initial Consultation Meeting.  If you need assistance completing the questionnaire, please do not hesitate to call Karin.  Do not be concerned if you have to leave some answers blank as we will review them together at our meeting.  In regards to the financial information requested on the last page of the questionnaire, approximate values are fine.  This questionnaire is designed to provide us with some basic information about you and your loved ones, your current situation and your assets to make the most effective use of the time set aside for our Initial Consultation Meeting.

 

Our Initial Consultation Meeting.  Our Initial Consultation Meeting will last approximately 1 hour.  The primary focus will be (1) for you and Mr. Chavers to become acquainted and to see if you will feel comfortable working with one another in the years ahead, (2) to discover your goals and concerns, and (3) for Mr. Chavers to determine whether he can help you achieve your goals and address your concerns.  Therefore, Mr. Chavers will review your Confidential Personal and Family Questionnaire with you and ask you to educate him about you, your family, your goals and concerns, and your assets (aka your stuff).  Once that has been accomplished, Mr. Chavers will discuss the range of fees for the legal services necessary to accomplish your goals and to address your concerns so you can achieve peace of mind. 

 

The Plan Design Meeting.  Once you and Mr. Chavers determine that you are a “good match”, you will then move into the Plan Design Meeting.  Because we emphasize personal counseling and a custom design for your estate [and long-term care] plan, the Plan Design Meeting will last approximately 1 to 1 ½ hours.  Depending upon your specific circumstances and questions, it may require additional time or an additional meeting.  

 

Mr. Chavers will gather additional information from you, especially in regards to your goals and concerns, you and your loved ones, your family dynamics and your assets.  He will walk you through your current plan, and if not, the plan created for you by California and federal law.  Next, Mr. Chavers will counsel you through numerous planning solutions to help you determine which are right for you and your family.  This process results in a comprehensive estate [and long-term care] plan that is custom-designed to achieve each of your goals and to satisfy your concerns.  

 

After reviewing the plan selected by you, a fixed fee amount will be quoted to draft and implement the plan, including the clarifications you have selected.  Once Mr. Chavers is clear on the work to be done to achieve your goals and satisfy your concerns, he can discuss any specific fees.  The decision to go forward with drafting and implementing the plan is a “Yes” or “No” decision.  Mr. Chavers does not like pressure sales tactics himself, thus no such tactics will be used to pressure you into proceeding.  Our experience is that people who conclude they are getting “a good bang for their buck” proceed and those that don’t feel that way, don’t proceed.  If you choose to proceed, 40% of the fee will be required as a deposit.   

 

The Estate [and Long-Term Care] Plan Signing Meeting.  About three to four weeks following the Plan Design Meeting, you will return to our office for the Estate [and Long-Term Care] Plan Signing Meeting.  At this time, all of your entire estate [and long-term care] planning documents have been prepared.  We will review them with you in detail, carefully explain each document and point out what the documents do for you and how they interact with each other.  If they meet with your approval, you will sign the documents and implement your comprehensive estate [and long-term care] plan at that time.  Depending upon your questions, Signing Meetings normally last approximately 1 ½ to 2 hours.  The remaining portion of the fee will be required at the conclusion of this meeting.

 

Alignment of Assets.  A critical aspect of your estate [and long-term care] plan working properly is what is commonly referred to as “Trust Funding” or “Alignment of Assets”.  This involves ensuring that title to certain assets are changed into your name(s) as Trustee(s) of your newly created Trust and the beneficiary designations of other assets are updated to reflect your current wishes.  Many clients choose to be responsible for this aspect, while receiving support from us.  Others choose to have us more involved for a modest additional fee.  Others choose to have us be fully responsible for the proper funding of your estate plan.  In any event, our goal is to have this aspect completed within 90 days of your Estate [Long-Term Care] Plan Signing Meeting.  Usually, the integration of assets process begins immediately following the Plan Design Meeting and you hiring us.

 

Periodic Estate Planning Review Meetings.  It is important that we meet with you on a periodic basis to ensure the plan created for you is being properly administered and maintained so that it continues to meet your estate [and long-term care] planning goals and satisfies your concerns.  Periodic review meetings may be scheduled to determine whether circumstances in law changes or personal or family changes require any alterations or modifications to your plan.  You may expect to hear from us at least tri-annually to schedule these follow-up review meetings.  As a firm client, there is no charge for such review meetings.


Contact Us